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Tuesday, February 4, 2014

Proposals for Toast Master Club 8894


Finally I finished the draft of the proposal two weeks after the staff meeting. Sorry about the delay. Here is some catch-up information for visitors. I’m the new VP of Membership since this year (2014). Also because I am actually the newest member in our club, I designed a questionnaire to know each member better. (The questionnaire can be downloaded here.) On January 20th, we had a staff meeting to discuss my proposal, which was based on the responses of the questionnaire.  The meeting was very successful and I was encouraged to email everyone the proposals.

Whether you are members or visitors, please feel free sent us your comments and suggestions. We are very open-minded. We hope you can see our sincere resolutions to make difference for every member and this club as whole.
Thanks……… for your patience mostly. This will be a lengthy proposal. : P



Presumptions

Three presumptions need to be clarified before the proposals.

1.       Questionnaires are not polls. My questionnaire is designed to know each member better, not to collect statistical data. The fundamental idea lying behind is that everyone’s opinion is appreciated. There are no majority vs. minority. Thus this proposal is NOT a demand from the majority for the minority to follow.

2.       It is just a proposal, not mandatory command. I, as well as all the other staffs of the club, care about your honest opinions. If something in the proposals makes you uncomfortable or you simply disagree, feel free to speak out.

3.       Whereas the starting point of the questionnaire and the proposal is to attract more new members, I don’t consider it as my primary goal for now. Quite frankly speaking, I’d like to put current members in front of potential members. I want to make this club better and more attractive to current member first, and then to potential members.

Proposals

I.                    English only during the break
One of our senior members suggests we speak in English only in the entire 90 minutes of each meeting, including the break time. I personally believe that this is a good and simple way to show our respect to any members who don’t understand Chinese Mandarin or Taiwanese.
Again, this is not a mandatory command, but a strong suggestion.

II.                  Take notes, and publish them online
A member suggests publishing our news online, to publicize and advertise our club.
To me, I believe taking notes is a good way to accumulate the legacy of this club. Again, this is not primarily for somebody else but for us. I hope we can build up a friendly environment for every member to share what they learned in each meeting, as well as in daily lives. Every piece of information, notes, picture, memories…will become priceless treasure to this club and every member.
This proposal is mainly for the sectary, VP of Education, VP or Membership, and VP of Public Relation. Because it naturally is very time consuming, again, it is not a mandatory command. But everybody is strongly encouraged to share what they learned from others or their own project. It doesn’t need to be very formal and perfect in grammar. It's just some casual notes and another way to practice communicative English.
I set up a blog in Blogger.com, and here is the link, http://TACLTM8894.blogspot.com/ .  We can share our notes here.
A good thing is that it supports multiple authors. I will send you a separate invitation email to be an author. Please, regardless you want to be an author or not, accept the invitation!

III.                Action English
One member suggests to adding a section in each meeting to share a quote learned in the past week. I personally like this idea and want to add something. Let’s share some quote from a movie, rather than from a book, because a quote from a movie involves sound and story behind it, not just some words.

When I was in China, my favorite educational English TV program is Action English. In each episode, the presenter extracts 3 conversations from a movie and explains the slang or the cultural background. I attribute maybe 80% of my speaking English skills to that TV program. I improved my pronunciations by mimicking the conversations in the movies.

I hope we can have one or two persons do this “Action English” each time. This section focuses on practicing the story telling skills, accuracy of pronunciation, and mimicking. As I observe, mimicking somebody or some scenario is a very useful skill in public speaking, as well as our daily communication. It can make an otherwise boring conversation very interesting and funny.
But still, time is a big concern. We don’t want to drag too long in each meeting. And such a “story telling” section can easily kill too much time. So I’m thinking of preparing a piece of it to see how long time it will take. Meanwhile I’m open to all opinions and suggestions.

IV.                3rd speech, unprepared speech
Several members suggest to having a 3rd speech and one member went further to suggest to having the 3rd speech as unprepared speech. The member argued that in some occasions we might need to do an unprepared speech but the current practices can barely help us obtain such skills.  

Again, time is a big concern. We might need to cut some other sections off to have a 3rd speech.

V.                  Body language practice, warming up.
We all know that body language is very important in public speaking. Naturally, we all have some trifle subconscious behaviors. Someone like playing with their fingers; someone like scratching scalp; and someone swing. With appropriate body language practices, we can diminish these trifle behaviors, while cultivating graceful behavior habits.

Many studies show that our behaviors or body languages can influence our spiritual status. A scientific study was conducted in a group of job seekers. They had comparable qualifications. The researcher divided them randomly into 2 groups. The group A was asked to do some simple actions to extend their bodies, say, standing with both arms spread out. The group B was opposite, to shrink themselves. Then they were interviewed by officers who had no idea which interviewee was from which group. The result show strong favor to the group A. This experiment proves a hypothesis that the behaviors of extending your body can make you look more positive, active, energetic, and self-confident. Shrinking yourself might make you look more negative, passive, tired, and nervous.

Last year I volunteered in my church’s Vacation Bible Study. Every day is started with all kids doing warming up exercises together. They were simply hopping while swinging their arms. Then the kids went to classes like aerated balloons.

To sum up, I believe some warming up exercises before each meeting can lift up our energy levels. Hopefully the body language practices can also correct our trifle behaviors and thus have far-reaching meanings. It might take just 5 minutes.  I’d like to share something I learned in college. It is called “body-rhythm,” derived from Chinese traditional choreography.  

VI.                Dressing color code
My church’s choir adapts dressing color code. We don’t wear those traditional church cloaks. Every Sunday we have a color code to fit in a theme. We have mother’s day color, rodeo color, favorite jersey, patriot color…It doesn’t demand us strictly to wear dress with only the set colors, but just a hint. For example, say the color is blue, you can wear blue jeans plus whatever color shirts, or blue strips shirts with khaki pants, or skirts with blue flowers, or blue ties, or….whatever. The point is to simply have some fun, and build up some sort of accord. 
We can let the decision up to the toast master and let him/her notify us each Sunday.

Summary

Over all, communication is unarguably important in our daily lives. Also, communication is not simply talking. As a member of this Toast Master Club, I hope we can practice and learn how to enjoy communications in various ways. And all communications must be built on sincere mutual respect. Time management is a big challenge involved with most of the proposals. Without good time management, an otherwise fun meeting could become lengthy, boring, and exhausted.


Thank you again for finishing reading this lengthy proposal. Feel free to comment.
Hope you to see you every Monday and Have Fun!

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